2:19 Ask AI
Raise a purchase request by just asking
Type “10 Dell laptops for the IT team”. Ask AI drafts the purchase request from your own catalogue, prices and locations. Nothing is created until you confirm.
See ProcurePulse do the work
Real screens, no slides. Each video shows one task, start to finish, in about two minutes. Captions are on.
Purchase requests
2:19 
1:13 Purchase requests
How to raise a purchase request
Pick the type, cost centre and product from the catalogue; tax, unit and rate fill in, and Budget Availability shows whether the request fits.
0:54 Purchase requests
Save a purchase request as a draft, submit it later
Save what you know as a draft, nothing goes to approvers, then submit it from the Draft tab when you are ready.
0:52 Purchase requests
Track your purchase request through its approvals
The Procurement Journey shows every step: who approved it and when, then the RFQ, PO, goods receipt and invoice, each linked.
Approvals
0:54 Approvals
Approve or send back from My Approvals
One inbox for everything waiting on you: filter by type, open the record, approve or reject with a reason.
0:28 Approvals
Approve a purchase order
Check the vendor, lines and total, then approve; the vendor sees the order in their portal straight away.
RFQs & quotes
0:37 RFQs & quotes
Award an RFQ to the best quote
Every quote side by side with the lowest marked L1. Select the winner and the purchase order is created for you.
0:51 RFQs & quotes
Quote revisions and the deadline lock
Vendors can sharpen their quote until the deadline; every revision stays on record, and only the latest counts.
0:56 RFQs & quotes
Check vendors have accepted your contract and T&C
Vendors must accept your terms before they can quote; the response tracker shows who has, and which version.
Purchase orders
0:59 Purchase orders
Create a PO from the winning quote
The purchase order is built from the quote: same items, prices, delivery date and GST. Nothing to retype.
Vendor portal
0:55 Vendor portal
Acknowledge a PO and confirm delivery
In the vendor portal, acknowledge the order and confirm a delivery schedule, split across dates if needed.
0:49 Vendor portal
Send a dispatch notice
Tell the buyer what shipped, with serial numbers, tax invoice and e-way bill details, from the vendor portal.
0:45 Vendor portal
Raise an invoice from an accepted delivery
Bill exactly what the buyer accepted at the PO price; ProcurePulse reads the attached invoice and checks GSTIN, PO and total.
Receiving
0:39 Receiving
Inspect a goods receipt: accept and reject quantities
Enter accepted and rejected quantities with reasons; only accepted units can be invoiced, and assets register automatically.
Invoices
0:37 Invoices
Put an invoice on hold and release it
Hold an invoice with a reason while a question is open; approval is blocked until someone releases it.
Contracts
1:55 Contract AI
Drop a contract, get a filled form
Contract AI reads the vendor’s PDF and pre-fills vendor, dates, value, payment terms and schedules, each tagged with the page it came from.
1:39 Amendment AI
Drop an amendment, see what changed
Amendment AI reads the vendor’s addendum against the original contract and lists every change: term, value and clauses.
Assets
1:59 Invoice to Assets
From vendor invoice to tagged assets
Attach the invoice: the goods receipt fills itself, each item gets an asset category, and every unit becomes an asset with its serial number, ready for QR tags.
More how-to videos are on the way: auctions, RFQs, purchase orders, goods receipt and invoices.
Want to see it with your own data?
We'll set up a 30-minute demo with your items, vendors and approvers, not a slide deck.